Creating A Fund
1. Decide when to give. You can create a fund now, establish it in your will, or create it through a trust arrangement that benefits your family as well as charity. Tax deductions are eamed at the time of the gift, while grants awarded from your fund will continue into the future.
2. Decide what to give. Almost any kind of asset can be used to start a fund, such as cash, publicly traded securities, closely held stock, real estate, life insurance, tangible personal property and private foundation assets.
3. Choose a fund name. Most funds are named for the donor or the donor's family or as a memorial to someone special. Every grant from the fund will carry this name. Donors who prefer anonymity may choose a name that reflects the donor's charitable interests.
4. Choose a type of fund. We offer a variety of funds that are flexible in order to meet our donors' different charitable interests.
Once your decisions have been made, contact The Catholic Community Foundation to proceed in the creation of your desired fund.
Donor Advised Fund Guidelines
Donor Advised Funds give donors an unparalleled opportunity to:
play an active, personal role in their charitable giving; enhance their understanding of diocesan agencies and needs; benefit from the Foundation’s expertise in fund and grant management; obtain immediate tax benefits; and build an enduring, permanent resource that ensures perpetuation of their charitable presence in the diocese.
In creating a Donor Advised Fund, donors retain the right during their lifetimes or during the lifetimes of other advisors they name, to recommend grants to specific parishes, organizations or ministries. Donors may consult with the Foundation’s staff about diocesan needs, programs and agencies. Grant distributions are handled by the Foundation.
By establishing Donor Advised Funds, donors have the satisfaction of shaping parish and diocesan ministries that reflect their special interests and concerns. Their giving patterns will guide the Foundation in managing their endowment funds through the years.
The following policies and guidelines have been established to govern the handling of Donor Advised Funds in a manner consistent with the purposes of the Foundation and in keeping with applicable tax regulations.
1. Minimum Amount
The minimum amount required to establish a Donor Advised Fund is $10,000, designated as endowment. Donors who intend to establish a fund may take up to 5 years to reach the fund minimum. If, at the end of five years, the fund has not reached the minimum, the fund will become an unrestricted grant fund within the Bishop's Fund. If the fund has at least $5,000 at the end of five years, the donor will receive permanent recognition in Foundation materials.
2. Investment of Funds
Donor Advised Funds belong to the Foundation and are subject to the terms and conditions of its governing instruments. Donor Advised funds are commingled with other Foundation funds to encourage maximum investment performance. The Foundation’s portfolio is managed with a view toward maximization of total return considering inflation risk, interest rate risk, and business or economic risk, while at all times being prudently diversified. A copy of the Foundation’s investment policy is available on request.
3. Outside Investment Managers
Donors may request to use an outside investment manager if the fund maintains a minimum balance of $25,000. If the request is granted, the fund remains a component fund of the Foundation, but is managed and invested by a bank, trust company or other entity of the donor’s choice. In order to manage component funds for the Foundation, outside fund managers are required to sign an investment management agreement with the Foundation, and maintain an investment performance level that is acceptable to the Foundation’s Investment Committee.
4. Grant Recommendations
Donors or other advisors named by the donor when a fund is established are invited to submit recommendations for grants to be made from the fund. A grant recommendation form is available at the top of this page by clicking on the Donor Advised Recommendation form. Such recommendations will be given careful attention. They must be advisory, however, and may not bind the Foundation, which, by law, must have the final authority to determine the use and distributions of all of its funds.
Grant recommendations made by donors will be accepted by The Foundation as long as half the grant money in any year goes to Diocesan ministries or organizations, the grant does not conflict with Catholic social and moral teaching, and the request is charitable and legally permissible. Donor recommendations are then acted upon by the Foundation’s Grant Committee. Grants are ordinarily processed within a week. Each grant recommended from a Donor Advised Fund must be for a minimum of $250. Grants from a Donor Advised Fund may invade the principal of the fund provided the fund balance remains at $10,000.
5. Special Projects
Donors may allocate a portion of the fund’s distributions to the support of special projects identified by the Foundation’s Board as critical to our diocese. Such allocations help the Foundation respond to new opportunities and emerging needs. From time to time the Foundation may call advisors’ attention to special diocesan needs and programs. Foundation staff is available to consult with fund advisors.
6. Satisfaction of Pledges
In accordance with Treasury Department regulations, grants awarded from Donor Advised Funds may not be used to pay for memberships, dues or anything that might be perceived as giving material benefit to their donors. In addition, grants may not be used to satisfy a previously committed personal pledge made to a charity by a donor.
7. Permissible Recipients
Grants from Donor Advised Funds are made primarily to nonprofit organizations exempt from Federal taxation under section 501(c) 3 of the internal Revenue Code. Grants to other organizations may be considered, if the Foundation determines the grant is being used for a charitable purpose. Grants from Donor Advised Funds may not be made to individuals.
8. Tickets & Events
Whether they are tickets to a dinner, a performance or for general admission to a facility, tickets have economic value, generally the fair market value of the goods and services provided. For the purpose of the self-dealing rule, the IRS has taken the position that it is not possible to separate the price of a ticket into its charitable and non-charitable components. Therefore, the Foundation does not allow the purchase of tickets from Donor Advised Funds.
The Pension Protection Act of 2006 clearly indicates that donors, advisors or related parties should not receive more than incidental benefits from donor advised fund distributions. Grants to scholarship funds and other similar funds that enable the donor to be eligible to purchase tickets to athletic or other events are not permissible under the Act, and therefore the Foundation does not allow contributions of this kind from Donor Advised funds.
Unless the donor wishes to remain anonymous, the Foundation identifies for grant recipients the named funds from which grants are paid, and the grant recipients are encouraged to acknowledge the donor whose generosity made the grant possible.
10. Successor Advisors
Donors may recommend other living persons – children, friends, or business associates – as successor advisors to recommend grants from the fund. However, for advised funds with balances of less than $500,000, successor advisors selected by the donor may not name others to serve as their successors. Exceptions to this policy may be made when, for example, the special expertise or knowledge of advisors is felt to be critical in managing a fund such as a medical research fund.
Exceptions to the single generation successor advisors can be requested on funds that maintain a balance of at least $500,000. Such exceptions may be made when a private family foundation terminates and becomes an advised fund, or when a new fund is established with at least $500,000. The request for unlimited successor advisors must be made by the original donor and be specified in the Donor Advised Memorandum. Successor advisers have the privilege of suggesting grants from the income of the total fund, and, in addition, from the principal that has been contributed by the successor adviser. Successor advisers may not recommend grants that invade the original principal gift. It is recommended that annual grants be limited to 5% of the total fund balance each year.
In the event that there are multiple advisers on a fund, one adviser must be named as the contact adviser, who will have the authority to communicate suggestions to the Foundation. Advisers must be at least 18 years of age; however, donors may wish to include younger children or grandchildren as a part of a plan to pass on family values to the next generation. Minor children must serve in conjunction with an adviser of legal age.
Donor advised funds established by corporations or entities other than individuals or families are often advised by an appointed committee with a process for selecting new members. A list of these committee members/advisers must be submitted to the Foundation annually. Grant suggestions must be signed by an officer or authorized representative of the entity that established the fund. Any changes in the structure of grant recommendation process within the entity must be communicated in writing by an officer or authorized representative of the entity that established the fund.
The primary purpose of a community foundation is to encourage active philanthropy. For a fund to remain active the successor advisor must propose at least one approvable grant, or add to the fund, during the course of a calendar year. If after that year no activity has occurred, and the Foundation is unable to make contact with the named advisor(s) at the address furnished, the fund will be transferred to the Bishop's Fund. It is the sole responsibility of the successor advisers to notify the Foundation of changes in addresses or contact information.
Rather than naming a successor advisor, Donor Advised Fund holders may rather choose to designate that their fund:
1) become a named fund within the Bishop's Fund
2) become a designated fund with the distributable earnings designated to specific organizations
3) be transferred to an existing fund or funds within the Foundation
4) become a new Field of Interest Fund within the Foundation
11. Restricted vs. Unrestricted Funds
At the time the Fund is established, donors may identify areas of diocesan interest for which the fund always will be used. However, the Foundation encourages donors to leave funds as unrestricted as possible upon the termination of the role of the last advisor. Funds that become unrestricted will continue to be recognized in Foundation materials.
12. Subject to Governing Instruments
All funds are subject to the terms and conditions of the Foundation’s governing instruments, as amended. Among other things, the governing instruments provide that the Foundation has the power to modify and vary any donor direction or restriction in the event it becomes unnecessary, incapable of fulfillment, or inconsistent with the charitable purposes of the Foundation.
13. Administrative Contributions and Special Fees
(a) All component funds are required to share in the administrative costs of operating the Foundation. The Foundation reserves the right to annually assess from each fund a contribution in an amount not to exceed 1% of its average daily fund balance as of June 30. The administrative contribution supports the charitable work of the Foundation by assisting in covering administrative costs so the Foundation can achieve its goal of increasing philanthropic giving and improving the quality of life in our community.
(b) Each specific component fund will be charged a fee for any extraordinary expenses incurred on behalf of that fund, such as commissions for the sale of contributed securities. Additional fees may be charged for extraordinary services, such as special grant processing, large numbers of transactions, or other non-standard services.